• COVID-19 SITUATION

    We understand you may be concerned about not being able to attend due to the COVID-19 situation. Rest assured that we will refund your registration fee, with no penalty, should you need to cancel during the uncertainty of the outbreak and/or travel restrictions.
    In the event WTC 2021 Organizing Committee must cancel the congress due to unforeseen circumstances, such as epidemic/pandemic security reasons, the congress will be converted into a digital version, or postponed to a later date. Delegates will then be offered to defer their initial registration fees to the digital version fees or to the postponed event. In this event, there will be a refund of the difference.
     
  • REGISTRATION FEES

     
    FULL CONFERENCE     Early bird
    Until April 15, 2021
    Full rate
    From April 16, 2021
    Regular € 550.00 € 650.00
    Student € 350.00 € 450.00
    Accompanying person € 250.00
    Conference Gala Dinner (Wed.) € 100.00
    Seated lunch (Mon. to Fri.) € 25.00
    Lunch box (Mon. to Fri.) € 15.00
    ONE-DAY PASS € 250.00 / day
    All prices in Euros, VAT included (10% French VAT)

    Delegate registration fees include:
    • Access to the plenary and parallel sessions, poster sessions and exhibition area
    • Coffee breaks
    • Welcome drink on Sunday 5 September
    • Live Show on Monday 6 September
    • Access to the conference program and abstracts
    • For young scientists*, participation upon registration to all Young Tribologists Events (3 Minute Thesis (3MT), Young Tribologists Career fair & Evening) and Poster Awards. Registration for those specific events will open later.
    *Access to young scientists only: any Master & PhD student or young doctor whose age is, regardless of status, no more than 32 years old on year 2021.

    Additional services for delegates can be ordered during the registration process:
    • Conference Gala Dinner on Wednesday 8 September: € 100
    • Lunches from Monday to Friday:
      • Seated lunch in the Convention Centre, includes starter, main course + dessert + coffee - €25 / day
      • Lunch bag, that you can enjoy either in the Convention Centre or in the Parc de la Tête d’Or (2 min. walk), includes sandwich + salad + dessert + water - €15 / day

    Accompanying person registration fees include:
    • Welcome drink on Sunday 5 September
    • Live Show on Monday 6 September
    • Conference Gala Dinner on Wednesday 8 September
  • ACCOMMODATION

    WTC 2021 will take place in the Lyon Convention Centre, in the complex of 'Cité Internationale'

    You will find hereafter a few recommended hotels, but there are many other possibilities near the Convention Centre and in the City center of Lyon.

    Onsite Hotels
    15-min walk Hotels
    City center hotels are accessible within 10 min by public transportation

    September is a tourist period in Lyon, we recommend that you book your hotel in advance!

    The organization of WTC 2021 provides you with a booking platform with special accommodation offers from Booking, Expedia, Trip Advisor,... on the dates of the congress. Just click on the button below.
     
  • VISA AND INVITATION LETTER

    Participants coming from outside the Schengen Area wishing to enter France must be able to submit statutory documents at the border concerning the reasons for their stay, their means of support and accommodation arrangements.

    A visa is generally required, in the absence of a waiver. For general information and for preparing, submitting and tracking your visa application, log on to France-Visas, France’s official visa site, with all the information you need to guide you through the process and help you every step of the way.
    Waiting times for appointments and for processing applications will vary depending on your nationality and on the time of the year. Participants are advised to check whether they will need a visa and submit any visa application well in advance of the conference.

    If you need an invitation letter for a visa purpose, you will be able to request it through the registration process. For participants submitting contributed abstracts, requests should be made as soon as possible after receiving notification of acceptance.
  • PAYMENT METHOD

    • Credit Card: VISA - Mastercard - Amercian Express, for online payment using a secure site.
    • Bank transfer
    • Order form: from French institutions only
  • CANCELLATION POLICY

    Delegates who find themselves unable to attend WTC 2021 after submitting a registration form are most welcome to nominate a substitute. All substitutions and cancellations should be notified in writing by e-mail to Insight Outside at registration@wtc2021.org.
    • Cancellations until 30 June 2021: 50€ for administrative costs
    • Cancellations from 1st to 30th July 2021: 50% penalty
    • Cancellations after 30th July 2021: no refund - 100% penalty

    Exclusions
    • If you do not get your VISA, and you can prove it through documents, we will refund 100% of your fees (except 50€ for administrative costs and banking fees for the refunding), should we receive the notification at least 30 days prior to the conference.
    • Conference organizers cannot accept refund requests from the conference delegates that result from cancelled flights and/or natural disasters/calamities.

    Covid-19 specific policy
    Should you need to cancel during the uncertainty of the outbreak, the organization will refund your registration fee, with no penalty. We will require a proof of travel restrictions from your university or organisation.

    DELEGATES CANCELLATION INSURANCE
    Delegates will be offered the opportunity to subscribe to a cancellation insurance covering the costs related to their participation in case of major impossibility (illness, strike, riots, job transfer, job lay-off,…) covering registration fees, accommodation expenses, travel expenses. The subscription will be proposed in the registration process.

    DIGITAL CONGRESS
    In the event WTC 2021 Organizing Committee must cancel the congress due to unforeseen circumstances, such as epidemic/pandemic security reasons, the congress will be converted into a digital version, or postponed to a later date. Delegates will then be offered to defer their initial registration fees to the digital version fees or to the postponed event. In this event, there will be no refund of the total registration fee, but only of the difference.
    WTC 2021 Organizing Committee will not assume responsibility for any additional costs or charges related to the initial registration, to include charges made for travel and accommodation.
     
  • Event Planner - registration contact
     
    INSIGHT OUTSIDE
    26 avenue Jean Kuntzmann - 38330 Montbonnot, France
    Tel: +33 825 595 525 (0,15€/min*)
    Information desk: Monday to Friday
    From 9:00 to 12:00 and 14:00 to 17:00
    Local Organisation
     
    LaMCoS - INSA
    LTDS - Ecole Centrale de Lyon
    (*) Prices starting from fixed line incumbent, a surcharge may be applied by operators, counting the second after the first 45 seconds.
    According to France's Personal Data Privacy Act in effect since June 2004, you may send a request in writing to INSIGHT OUTSIDE 26 avenue Jean Kuntzmann, 38330 Montbonnot / France, or by email webmaster@insight-outside.fr to access your file in order to consult, modify and/or delete your personal information.

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