• REGISTRATION

  • Attendee

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    •  (DD/MM/YYYY)
    • PRIVACY
    • I accept that my name, institution’s name and country will be included in a participant list for the benefit of delegates, sponsors and exhibitors.

  • Proof of status

    Students rate: elligible to any Master degree & PhD student or young doctor whose age is, regardless of status, no more than 32 years old in 2021.
    You are requested to upload either a copy of a valid student ID or a certificate of your supervisor.

  • Registration fees

     
    FULL CONFERENCE     Early bird
    Until April 15, 2021
    Full rate
    From April 16, 2021
    Regular € 550.00 € 650.00
    Student € 350.00 € 450.00
    Accompanying person € 250.00
    Conference Gala Dinner (Wed.) € 100.00
    Seated lunch (Mon. to Fri.) € 25.00
    Lunch box (Mon. to Fri.) € 15.00
    ONE-DAY PASS € 250.00 / day
    All prices in Euros, VAT included (10% French VAT)

    Delegate registration fees include:
    • Access to the plenary and parallel sessions, poster sessions and exhibition area
    • Coffee breaks
    • Welcome drink on Sunday 5 September
    • Live Show on Monday 6 September
    • Access to the conference program and abstracts
    • For young scientists*, participation upon registration to all Young Tribologists Events (3 Minute Thesis (3MT), Young Tribologists Career fair & Evening) and Poster Awards. Registration for those specific events will open later.
    *Access to young scientists only: any Master & PhD student or young doctor whose age is, regardless of status, no more than 32 years old on year 2021.

    Additional services for delegates can be ordered during the registration process:
    • Conference Gala Dinner on Wednesday 8 September: € 100
    • Lunches from Monday to Friday:
      • Seated lunch in the Convention Centre, includes starter, main course + dessert + coffee - €25 / day
      • Lunch bag, that you can enjoy either in the Convention Centre or in the Parc de la Tête d’Or (2 min. walk), includes sandwich + salad + dessert + water - €15 / day

    Accompanying person registration fees include:
    • Welcome drink on Sunday 5 September
    • Live Show on Monday 6 September
    • Conference Gala Dinner on Wednesday 8 September
     
  • Registration fees

  • Attendance

    In order to minimize wastes, please tick the boxes of the day.s you will attend:
    Monday 6 September
    Tuesday 7 September
    Wednesday 8 September
    Thursday 9 September
    Friday 10 September
  • Registration for social event

    Please tick the boxes if you wish to attend the following events:
    Welcome drink on Sunday 5 September  
    Live show on Monday 6 September  
    Conference Gala Dinner on Wednesday 8 September 100 € (VAT included)
  • Lunches order

    Lunches are not included in the registration fees, but you can order your lunch for any of the days according to one of the two lunch packages:
    Lunch - Monday 6 September
    Seated lunch 25 € VAT included
    Lunch bag 15 € VAT included
    Lunch - Tuesday 7 September
    Seated lunch 25 € VAT included
    Lunch bag 15 € VAT included
    Lunch - Wednesday 8 September
    Seated lunch 25 € VAT included
    Lunch bag 15 € VAT included
    Lunch - Thursday 9 September
    Seated lunch 25 € VAT included
    Lunch bag 15 € VAT included
    Lunch - Friday 10 September
    Seated lunch 25 € VAT included
    Lunch bag 15 € VAT included
  • Specific diet

    Please tick one of the following boxes if you have any specific diet:
    Vegetarian
    Vegan
    Gluten free
  • Invitation letter

    Participants coming from outside the Schengen Area wishing to enter France must be able to submit statutory documents at the border concerning the reasons for their stay, their means of support and accommodation arrangements. For general information and for preparing, submitting and tracking your visa application, log on to France’s official visa site.
    >> If you need an invitation letter for getting a visa, please enter the information below.
    You will receive the invitation letter by e-mail as soon as we receive your payment or order form.
    I need an invitation letter
    •  (DD/MM/YYYY)
    •  (DD/MM/YYYY)
    •  

  • Accompanying person

    Please tick the boxes if you wish to register an accompanying person:
    Accompanying person 250 € VAT included
  • Please fill-in the Accompanying person identification:
    • *Last name
    • *First name


  • Specific diet - Accompanying person

    Please tick one of the following boxes if you have any specific diet:
    Vegetarian
    Vegan
    Gluten free
  • ACCOMMODATION

    You will find hereafter a few recommended hotels, but there are many other possibilities near the Convention Centre and in the City center of Lyon.

    Onsite Hotels
    15-min walk Hotels
    City center hotels are accessible within 10 min by public transportation

    September is a tourist period in Lyon, we recommend that you book your hotel in advance!

    The organization of WTC 2021 provides you with a booking platform with special accommodation offers from Booking, Expedia, Trip Advisor,... on the dates of the congress. Just click on the button below.
     
  • Cancellation policy

    Delegates who find themselves unable to attend WTC 2021 after submitting a registration form are most welcome to nominate a substitute. All substitutions and cancellations should be notified in writing by e-mail to Insight Outside at registration@wtc2021.org.
    • Cancellations until 30 June 2021: 50€ for administrative costs
    • Cancellations from 1st to 30th July 2021: 50% penalty
    • Cancellations after 30th July 2021: no refund - 100% penalty

    Exclusions
    • If you do not get your VISA, and you can prove it through documents, we will refund 100% of your fees (except 50€ for administrative costs and banking fees for the refunding), should we receive the notification at least 30 days prior to the conference.
    • Conference organizers cannot accept refund requests from the conference delegates that result from cancelled flights and/or natural disasters/calamities.

    Covid-19 specific policy
    Should you need to cancel during the uncertainty of the outbreak, the organization will refund your registration fee, with no penalty. We will require a proof of travel restrictions from your university or organisation.

    DELEGATES CANCELLATION INSURANCE
    Delegates have the opportunity to subscribe to a cancellation insurance covering the costs related to their participation in case of major impossibility (illness, strike, riots, job transfer, job lay-off,…) covering registration fees, accommodation expenses, travel expenses. Please see offer below.

    DIGITAL CONGRESS
    In the event WTC 2021 Organizing Committee must cancel the congress due to unforeseen circumstances, such as epidemic/pandemic security reasons, the congress will be converted into a digital version, or postponed to a later date. Delegates will then be offered to defer their initial registration fees to the digital version fees or to the postponed event. In this event, there will be no refund of the total registration fee, but only of the difference.
    WTC 2021 Organizing Committee will not assume responsibility for any additional costs or charges related to the initial registration, to include charges made for travel and accommodation.
     
  • Cancellation insurance subscription

    You have the opportunity to subscribe to a cancellation insurance covering the costs related to your participation in the Congress for you and your possible companions, in case of illness, strike, riots, job transfer or lay-off, etc. covering:
    • Registration fees

    >> Compare here the differences between the classic credit card insurances and our specific insurances
    >> Download the DIN 5234 Cancellation Insurance and the General Terms and Conditions of Insurance.

     

    Benefits guaranteed by insurance: Rates
    Registration fees  
    Up to €650 € 30.00
    No, I do not wish to take out cancellation insurance guaranteeing my costs of participation in the congress (medical reasons, strikes, etc.)
    Yes, I wish to be insured and to take out Cancellation Insurance, and I have read the DIN 5234 product sheet and the General Terms and Conditions of Insurance. 
  • Insurance Covering Registration
    Up to €650 included 30 € 
  • Data processing (GDPR)

    The information entered into the registration form will be subject to computer processing by Insight Outside. It is processed by computer for LAMCOS and LTDS in order to manage the logistic organisation of the World Tribology Congress 2021.

    The list of recipients of the data will be strictly limited to the following suppliers of the Symposium:
    • Registration management: Insight Outside
    • Submission management: Insight Outside

    According to the Data Protection Act of January 6th, 1978, modified in 2004, and the EU regulation #2016/679 of April 27th, 2016 on personal data protection (GDPR) you have at any time, a right of access to and rectification of all of your personal data. If you wish to exercise this right and gain access to your personal data, please write to: Insight Outside, 26 avenue Jean Kuntzmann - 38330 Montbonnot, France - registration@wtc2021.org.

    You may also oppose, for legitimate reasons, the processing of your personal data.
  • Event Planner - registration contact
     
    INSIGHT OUTSIDE
    26 avenue Jean Kuntzmann - 38330 Montbonnot, France
    Tel: +33 825 595 525 (0,15€/min*)
    Information desk: Monday to Friday
    From 9:00 to 12:00 and 14:00 to 17:00
    Local Organisation
     
    LaMCoS - INSA
    LTDS - Ecole Centrale de Lyon
    (*) Prices starting from fixed line incumbent, a surcharge may be applied by operators, counting the second after the first 45 seconds.
    According to France's Personal Data Privacy Act in effect since June 2004, you may send a request in writing to INSIGHT OUTSIDE 26 avenue Jean Kuntzmann, 38330 Montbonnot / France, or by email webmaster@insight-outside.fr to access your file in order to consult, modify and/or delete your personal information.

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